Contracts. The mere mention of the word often conjures up images of endless pages filled with mind-boggling legalese that makes even the most seasoned reader’s eyes glaze over. Let’s dive into the whimsical world of simple contracts, where clarity reigns supreme and confusion takes a back seat.
1. Ditch the Legalese
First things first, say goodbye to those archaic phrases that belong in the 1800s. “Whereas,” “heretofore,” and “henceforth” might sound impressive, but they add unnecessary complexity. Instead, use plain language that everyone can understand. Think of it as translating legal Shakespeare into everyday English.
Example:
Instead of: “The party of the first part hereby agrees to provide services to the party of the second part.”
Try: “We agree to provide services to you.”
2. Be Specific, But Not Overwhelming
Clarity is key, but drowning your reader in details isn’t helpful. Focus on the essentials—who, what, when, where, and how. If a term or condition needs more explanation, consider adding a simple example or a brief description.
Example:
Instead of: “The contractor shall perform the duties outlined in Appendix B to the full satisfaction of the client.”
Try: “You will do the tasks listed in Appendix B to our satisfaction.”
3. Break It Down
Chunk your contract into digestible sections with clear headings. This not only makes it easier to read but also helps the reader find specific information quickly. Use bullet points or numbered lists to simplify complex information.
Example:
Instead of: “The contractor’s obligations include, but are not limited to, the following: providing timely updates, adhering to agreed schedules, maintaining confidentiality, and ensuring quality control.”
Try:
•Provide timely updates
•Adhere to schedules
•Maintain confidentiality
•Ensure quality control
4. Use Everyday Examples
Abstract terms can be confusing. Where possible, use relatable examples to illustrate your points. This can transform an intimidating contract into a friendly, understandable document.
Example:
Instead of: “The deliverables must meet the standards of professional quality.”
Try: “Your work should be as good as what a professional in your field would do. For example, if you’re a graphic designer, your designs should be creative and polished.”
5. Be Consistent
Pick your terms and stick with them. If you call someone “the client” at the beginning, don’t switch to “the customer” halfway through. Consistency helps prevent confusion and ensures everyone is on the same page—literally and figuratively.
Example:
If you start with: “The Company,”
Continue with: “The Company,” not “The Business” or “The Organisation.”
6. Read Aloud and Revise
Reading your contract out loud can reveal awkward phrasing and convoluted sentences. If it sounds unnatural, it probably reads that way too. Don’t be afraid to revise until it feels right.
Example:
If you stumble over: “Notwithstanding the aforementioned provisions,”
Change to: “Even though we mentioned this earlier,”
7. Get a Second Opinion
Having someone else read your contract can be incredibly helpful. They can point out unclear sections and suggest simpler alternatives. Fresh eyes can catch what you might have missed.
Example:
Ask a friend or colleague: “Does this make sense to you? Is there anything confusing?”
8. Embrace Technology
Simplifying legal writing has never been easier with the right tools at your fingertips. At Synme our e-signing platform not only streamlines the signing process but also offers features to help you draft clear, jargon-free contracts. With our intuitive interface and smart suggestions, you can effortlessly identify complex sentences and find simpler alternatives. Synme ensures your contracts are not only legally aligned but also easy to understand.
Example:
Use Hemingway App: Paste your contract into the app, and it will highlight complex sentences and suggest simpler options.
Conclusion
Taking the jargon out of writing a contract is all about clarity, simplicity, and a touch of common sense. By following these tips, you can create contracts that are not only legally sound but also easy to read and understand. So, the next time you sit down to draft a contract, remember: keep it simple, keep it clear, and keep it friendly. Your readers (and their eyes) will thank you!